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Administrative Assistant

JOB TITLE: ADMINISTRATIVE ASSISTANT

LOCATION: MUMBAI, INDIA

OUR STORY:

JioSaavn is South Asia’s leading music streaming service. We are over 200 entrepreneurs, across New York, California, Mumbai, Gurgaon, and Bangalore, who help music lovers access, discover, and listen to their favorite songs across languages and genres. In early 2018, a merger between JioMusic and Saavn was announced; creating a combined entity valued at over $1 billion. 

We blend digital technology, data analysis (which we have affectionately coined Music Science), and a strong, fearless business acumen to reach all corners of the globe. Through partnerships with Apple, Google, Amazon, Facebook, Twitter and Shazam - to name a few - JioSaavn reaches more music fans across the world. Our award-winning mobile products, partnerships, innovations and thought leadership have been featured in some of the world’s leading publications, from The New York Times, to The Wall Street Journal, The Economic Times to Forbes, and many more. We are well-funded by some of the world’s most successful institutional investors and global media companies as well as a number of strategic individuals. Beyond investing, they are advisors and supporters of our vision, our passion, and our collective ability to deliver a revolutionary music experience as the leader in India.

OUR CULTURE:

At JioSaavn, we ignite passion and performance to work towards a collective goal: creating the perfect mobile entertainment ecosystem that delivers the best possible music experience to millions of listeners around the world. Our default mode is that of perpetual innovation. Together, we form a concerted rhythm that goes beyond borders. We don't just go with the flow, we create it.

JioSaavn offers a dynamic and unconventional work environment, full of fun wholesome experiences – from in-office performances by some of the world’s most beloved musicians to opportunities for international travel. We believe creativity and technology blend together like sweet melodies. When you choose JioSaavn, you join a diverse world of high-calibre techies, artists, and inventors hailing from companies like Yahoo!, Twitter, LinkedIn, Google, Qualcomm, HBO, Microsoft, Flipkart, Amazon, Paytm, Quikr, MSN, and NDTV. We are one of the few digital companies to provide employment opportunities that meet the Silicon Valley benchmark – right here in Mumbai! Figures, since we’ve got Silicon Valley covered, too.

Our value-based, people-first work culture is about empowering every individual in our global team to be catalysts for change in this dynamic digital world. Every day is an opportunity to bring your vision to life, and to expand, learn and grow. No idea is left unconsidered. No voice is left unheard.

With listeners speaking multiple languages in almost every country in the world, we like to think we have the most diverse user base on the planet. This has only been made possible because of the value we place on radical inclusivity in our offices across the globe. We believe different is wonderful, and what sets us apart is also what brings us closer. JioSaavn prides itself on being an equal opportunity employer. We have committed ourselves to creating a safe environment with fair and equal access and opportunities, sans discrimination. We encourage everyone to be open to experiences and perspectives beyond their normal; divergent thinkers create differentiated products, and even better music.

If our vibe matches with yours, we'd love to hear from you.

ROLE:

We are looking for a smart and motivated individual to provide administrative assistance to the Legal & Business Affairs Department. Responsibilities include drafting standard correspondence, developing and implementing new and simplified processes, maintaining trackers, coordinating agreement approvals and execution, tracking documents, preparing and maintaining status reports, word processing, performing general office tasks (such as printing, securing and affixing stamp duties, calendaring, filing and budget tracking), and coordinating other legal and administrative matters directly with the business group.

The successful candidate will possess the ability to work efficiently and independently; manage high volumes of tasks and projects independently; react with appropriate urgency to situations and events that require a quick response or turnaround; think creatively and be proactive in solving problems that affect people within the group or other related groups.

The candidate will also be client-service oriented, have great attention to detail while still meeting tight deadlines; have great organization skills; have the ability to easily multitask; a high level of professionalism; integrity, and discretion in handling confidential information; ability to work well and communicate professionally with people at all levels inside and outside the company

RESPONSIBILITIES:

  • Work closely with the Legal & Business Affairs Department on matters related to the legal function. 
  • Perform administrative tasks such as file legal documents, schedule meetings, communicate with outside counsels as well as internal business units.
  • Organize and maintain documents in a paper or electronic filing systems.
  • Maintain trackers for agreements- record receipt of intake sheets, update status on a daily basis, record completion of tasks, highlight outstanding issues and risand regular follow-ups.
  • Draft standard correspondence.
  • Develop and maintain new and simplified processes.
  • Coordinate agreements approval and execution.
  • Perform general office tasks such as printing, scanning agreements, securing and affixing stamp duties.
  • Track payment of legal invoices.
  • Track Legal Budget Spends.
  • Maintain and search legal records located in computer databases.
  • Regular communication with both the Legal & Business Affairs team and various JioSaavn business units to facilitate the processing and closure of agreements.

REQUIREMENTS:

  • Two(2) to Three (3)  years of relevant experience working and assisting in a legal setting [e.g. law firm/company’s inhouse legal team]
  • Technologically savvy and proficient in Microsoft Word and Excel or Google Docs .
  • Proven ability to quickly understand and learn new skill sets and new areas of practice.    
  • Exceptionally strong written and oral communication skills with the ability to tailor communication styles to diverse audiences
  • Outstanding organizational skills and ability to manage multiple projects simultaneously and complete them on time.

BENEFITS AND PERKS:

At JioSaavn, we blur work and play, and you get all the perks of a global company.  You will get to work with a dynamic group of entrepreneurs, who are delivering results and working zealously across time zones to make a difference in the way the world experiences music.  We love what we do, and we think you will too.

  • Group Mediclaim
  • Fun Fridays
  • Flexible vacation policies
  • Free healthy (and unhealthy) lunches & snacks
  • JioSaavn-sponsored team outing
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